Job Overview
The role involves supporting the company in adhering to document preservation policies and systems, ensuring information security, and facilitating effective data retrieval. This position focuses on maintaining the confidentiality, organization, and accessibility of records while streamlining document management processes.
Duties and Responsibilities
- Ensure all documents follow the organization’s standards and regulations.
- Create document templates for future use and manage document flow within the organization.
- Maintain confidentiality regarding sensitive information and organizational agreements.
- Oversee easy retrieval of files as needed by employees and clients.
- Review and update various documents, including workflow files.
- Monitor document copying and storage processes.
- Establish systems to assist management with paper-based documentation.
- Prepare customized project reports based on business needs.
- Review and maintain both physical and electronic archives.
- Organize and manage the company’s files and documents.
- Track and report on document workflow progress.
- Verify the accuracy of document editing processes.
Requirements and Qualifications
- Bachelor’s degree or equivalent qualification.
- 3 to 5 years of experience in this field.
- Proficiency in computer skills.
- Strong command of English, particularly in precise writing and terminology.
- Previous experience as a document controller or editor.
- Attention to detail and accuracy in handling various file types.
- Ability to manage tasks efficiently and find solutions to improve document review processes.
- Collaborate with other departments to ensure document accuracy.
- Continuous analysis to evaluate the accuracy and efficiency of documents.
- Proficiency in Microsoft Office applications, especially Excel and Word.
